Lucrative and rewarding position just opened for an experienced medical office coordinator or manager in a rapidly growing private ophthalmology practice with 2 offices in Queens, NY.Â
We are planning on hiring immediately and offering competitive compensation and benefits package.
REQUIRED QUALIFICATIONS:
- Minimum of 4 years of experience as a Medical Office Manager or Medical Office Coordinator, managing 10+ staff members.
- Knowledge of modern office practices, procedures, and equipment, including letter & report writing.
- Knowledge of telephone techniques.
- Proficientwith computers using word processing, spreadsheet, and database management applications software.
- Able to effectively present information in person or on the telephone.
- Learn quickly and apply procedures of assigned functions.
- Able to exercise good judgment and discretion in analyzing and resolving confidential, difficult, and sensitive situations.
- Able to work effectively and independently with minimal supervision.
JOB DESCRIPTION:
- Establish and maintain positive staff and public relations; receive telephone calls and greet office visitors; provide detailed information requiring judgment and knowledge of pertinent programs and functions.
- Train and provide work direction to others.
- Order, receive, store and issue office supplies; assure proper operation of office machines; request service and repairs as needed.
- Type, format, edit, proofread and distribute correspondence, reports, lists, summaries, contract forms, requisitions, and other items to appropriate District offices, public agencies, and other organizations.
- Maintain calendars and schedule appointments, meetings, and conferences for supervisor and other personnel as assigned; may arrange transportation and hotel accommodations and process required documentation; arrange and attend meetings and conferences; prepare agendas and background materials; take and transcribe meetings minutes; compose and distribute minutes as appropriate.
- Perform multiple projects concurrently and meet fluctuating deadlines; coordinate, organize, monitor, and process the office workflow; organize office operations and procedures; assist in evaluating office production, revising procedures, or devising new forms to improve the efficiency of workflow.
- Act as the main contact person and handle all tasks related to credentialing and re-credentialing with health insurance companies, hospitals, and surgery centers.
- Act as the main contact person and handle all requests from health insurances companies, legal offices, and various agencies.
- Act as main Accounts Payable contact person and process all invoices for payment in a timely manner. Maintain accurate records of the payments
- Keep track of all required certifications with expiration dates and handle re-certifications in a timely manner.
IMPORTANT NOTE:If you are interested, apply HERE and you will be invited via email and text to go through our 2-step hiring process. Please check your spam right after you submit the application and a few days later as well.